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November, 2007
In this issue:
Sign Up Now for the 2008 Annual Meeting
2008 International Foxhunting Exchange
Eventing Recognition Awards
From the Bookstore
Whom Would You Honor?
Important Financial Information
IRS 990 Reporting
Annual Directory Changes
Club Library Materials
Sign Up Now for the 2008 USPC Annual Meeting and Convention, Jan. 23-27 in
Boston, Massachusetts
You Won’t Want to Miss the 2008 USPC Annual Meeting Workshops:
Below is a TENTATIVE list of workshops. Please check back for further updates!
10 Meter Air Pistol Shooting 101
A View From C
Alternative Medicine
Anatomy Room
Are sugar and starch all bad?
Back to the Barn
Care of the older horse
Centers Riding Program
Cross Training and the Equine Athlete
Dressage Freestyle
Equestrian Conditioning
Equine Sports Psychology
Foxhunting
Have a ball finding your Basic Balanced Position
Horse Management Games that Teach
Horsemasters
How Pony Club Members can influence Horse Sports in their local communities
How to Run a Tet Rally alone or in combination with another Rally.
How To Protect Your Horse From Infectious Diseases and Parasites
International Exchange Opportunities
Judges Perspective on Scoring an Equitation Round
New Technologies or modalities in Lameness diagnosis and treatment
Organizing a Mega-Rating
Quadrille
Quiz (Difference between Stations and Mega-Room)
Self Carriage
Show Jumping Course Design
Show Jumping Gymnastics, Cavalletti & Flatwork
Specialty Bandaging
Tetrathlon–Unified Scoring
The Biomechanics of the Horse and Rider
Yoga for Riders
International Foxhunting Exchange 2008 – NEW DATES!
The International Foxhunting Exchange in England will begin on February 3rd,
2008 and end on February 14th (the dates have changed from an earlier E-News). Members from Ireland and the United States are invited and will fly into
Manchester Airport to join the Great Britain contingent in York. Participants
will embark on their journey home from Heathrow Airport.
Hunting will be in Yorkshire, in the North of England and Wiltshire, in the
Southwest of the country, with a variety of hunts, all recognized by the Masters of Foxhounds Association. Teams and chaperones will stay
with Pony Club host families or hunt members, have meals with them, and be
transported to hunt meets with them. Horses borrowed for hunting will have been hunted regularly by members of the
Pony Club or the local Hunt and will mostly be privately owned.
In addition to hunting, there will be a trip to York, for sightseeing and
shopping, kennel tours and many opportunities to socialize.
Four Pony Club Members from each country aged 16-25 will be eligible. It is
essential that candidates are very experienced in hunting and good ambassadors
for their Pony Club and country, as well as having a record of active Pony Club
involvement and services to their hunt. Applicants must be of at least ‘B’ level, and used to riding a variety of different horses. Chaperones may be
hunting or non-hunting; parents of team members are discouraged from being
Chaperones.
For more information, contact Wayne Quarles at 859-254-7669 or activities@ponyclub.org .
Eventing Recognition Awards
USPC Pony Club members will be recognized for their competition efforts both in
USPC and USEA. USPC members will receive a certificate at the end of each year
based on the criteria as outlined on the website. It will be the responsibility
of the Pony Club member to get all the information together and send it to the
National Office by November 15th of each year.
All competitions must be done during the current year. Interested Pony Club
members should get their applications from the following link http://www.ponyclub.org/files/bin/850 , or from the forms section of the USPC website. Riders may apply for more than
one award each year. All applications must be submitted to the National Office
by November 15th of each year. Past winners of the Eventing Recognition Awards
can be found on the News Page .
From the Bookstore
Be sure to check out all the new items on the Bookstore web site! We have a new
addition to the popular “Understanding” series, a great computer game (left), and a really fun way to display those badges!
Don’t forget shop our sales section – it changes frequently and the selection is always good. And, there are lots of
neat gift ideas of clothing and USPC membership items.
Whom Would You Honor?
I guess this is a ‘commercial’ of sorts, but it is for the good of USPC and with the Holiday season
approaching, it’s an appropriate time to bring it up.
I took a walk around the USPC patio the other day and read the names of favorite
ponies and horses, memorials to special DCs and instructors, bricks honoring
special people, bricks with the names of Pony Clubs themselves, and even bricks
with the names of USPC members who became Olympians.
I like to visit ‘my’ bricks, those of Miss Jolly Cuddles and High Socks, wonderful ponies that
taught children at our old Pony Club in Michigan (and High Socks met many new
friends from Keeneland Pony Club when we came to Kentucky). I need to buy a
couple more. One will be for Mac, who safely carted 10-year-olds to
50-year-olds around cross country courses and took D-1s through C-3s to
numerous ratings. He’s almost 30 now and won’t be around much longer. Another will be for ‘Lady Go Lightly,’ a pony from a Pony Club in Chicago who ‘vacationed’ in Michigan and just never went home. She came to Kentucky with us when we
moved in 1998. She’s 40-something now and has been ‘loaned out’ to several Pony Club kids since we moved south. Both Mac and Lady deserve
bricks for all they’ve done for Pony Club.
Bricks cost $100 each. They can be inscribed with two lines, 14 characters–including spaces–per line. Buying a brick gives you a unique opportunity to honor those people
and equine partners that have had an impact on your life and on the lives of
your Pony Club members!
Mary Pierson, USPC Communications Director
Important Financial Information
The IRS requires reporting payments to individuals
1099 and W-9 ALERT
All clubs and regions must prepare a Federal 1099-MISC form for each individual paid $600 or more in a calendar year (this includes instructors, judges, etc.). You may only pay a small amount per
lesson, but when you add all of the payments at the end of the year you may
find the total is at or over $600. This form should be issued for payments made
for services. Do not include payments made for travel or other reimbursed
expenses.
The Federal 1099-MISC must be prepared each January. Preparing this form
requires having the Social Security Number of the individual you pay. Now is the time to prepare by having anyone to whom you pay a fee sign a W-9
form. A W-9 Form is available at the following link: http://www.irs.gov/pub/irs-pdf/fw9.pdf, and you may make as many copies as you need. Original forms are also available
from the IRS by calling 1-800-TAX-FORM (1-800-829-3676). Retain the W-9 for
each person (do not send it to the USPC office or the IRS).
In January, complete the 1099-MISC forms. The carbonized forms can be obtained
from the IRS at the above telephone number, or online at www.irs.gov under “Forms and Publications.” You must complete the 1099-MISC form for each person the Club or Region has
paid $600 or more during the previous calendar year. Fill in the amount paid in
Box 7, “Nonemployee Compensation.” The 1099-MISC form is to be given or sent to each person no later than January
31, 2008.
The Club or Region will then send one copy of all 1099-MISC forms that have been
sent out with a Summary Form 1096 to the Internal Revenue Service. Form 1096 is
also available at www.irs.gov under “Forms and Publications.” The due date for filing these forms with the IRS is February 28, 2008.
IRS 990 Reporting
We have been notified by the IRS that beginning in 2008 small tax-exempt
organizations that previously were not required to file returns because they
did not have over $25,000 in gross income for the year may be required to file
an annual electronic notice, Form 990-N, also known as the e-Postcard, with the
IRS annually.
The IRS is currently developing an electronic filing system for this e-Postcard.
Filing procedures will be publicized on the IRS website when the system is
completed and ready for use. USPC will provide further updates to our clubs and
regions as this progresses. You can read further about the e-Postcard at the
following link:
This change is a consequence of the Pension Protection Act (PPA) of 2006. Continued
This act requires the IRS to revoke the tax-exempt status of any organization
that fails to meet its annual filing requirement for three consecutive years.
Therefore it is vitally important to USPC that ALL our clubs and regions be
aware of and comply with this new requirement in the future. The IRS has begun
sending educational letters to small organizations such as our clubs, and some
of you have received these notices in the mail recently.
As always, if your club/ region has had gross annual receipts of $25,000 or
more, your club/ region must file the Form 990 or 990-EZ each year. Smaller
clubs will not be familiar with this return, and it can be confusing to the
layman. Many larger clubs have a tax professional help them file the 990.
Please contact Karen Winn if you have any questions regarding this.
Annual Directory Changes:
Please make the following changes to your copy of the Annual Directory:
Mary Waldman, member of 2007 Horse Management Committee (page 41) has a new
email address: waldman126@gmail.com .
Have You Reviewed Your Club Library Lately?
When a new Pony Club is formed, that club receives a “Library” of books and other materials for the use of leaders and club members. Have you
checked over YOUR club library lately? Often items are lost or misfiled, or may
not have been returned by the last person using them. Here’s a chance to compare what you have in your possession with the complete “list” of materials. You’ll note that in some cases, the materials are available on the Web site, www.ponyclub.org .
777 TRADITIONAL STANDARDS DVD DVD
875 BADGE PROGRAM - RIDING INSTRUCTOR’S GUIDE Forms Page, under “B”
876 BADGE PROGRAM - RIDING WORKBOOK Forms Page, under “B”
992 BADGE PROGRAM - HM INSTRUCTOR’S GUIDE Forms Page, under “B”
993 BADGE PROGRAM - HM WORKBOOK Forms Page, under “B”
1040 USPC STANDARDS OF PROFICIENCY Forms Page, under “S”
1200 USPC GUIDELINES FOR CLUB RATINGS: D1-C2 Forms Page, under “D”
1330 USPC MANUAL OF HORSEMANSHIP D LEVEL Book
1340 USPC MANUAL OF HORSEMANSHIP C LEVEL Book
1350 USPC MANUAL OF HORSEMANSHIP B,HA,A LEVEL Book
1360 USPC POLICY BOOK Publications, National Policies
1607 USPC PARENT ANSWER BOOK (10) Forms Page, under “P” but it’s just a layout, not in a book format
1670 DC GUIDE Forms Page, under “D,” huge document, but is searchable when used online.
2000-A USPC HORSE MANAGEMENT HANDBOOK Publications, Rulebooks
2001 USPC QUIZ RULEBOOK Publications, Rulebooks
2010 HEALTH AND MAINTENANCE RECORD BOOK Forms Page, under “H”
2030 JUNIOR PONY CLUB Forms Page, under “J”
2148 POINTS OF THE HORSE GAMES–25 SHEETS
2149 POINTS OF THE HORSE CHART
2180 TEACHING SAFE HORSEMANSHIP Book
2215 PONY CLUB SAFETY PACK Forms Page, under “S”
2277 AN INTRODUCTION TO USPC HORSE SPORTS Booklet
3500 USPC POLOCROSSE RULEBOOK Publications, Rulebooks
4000 USPC TETRATHLON RULEBOOK Publications, Rulebooks
4500 USPC VAULTING RULEBOOK Publications, Rulebooks
5000 USPC EVENTING RULEBOOK Publications, Rulebooks
5500 USPC SHOW JUMPING RULEBOOK Publications, Rulebooks
6000 USPC DRESSAGE RULEBOOK Publications, Rulebooks
9010 EVERY TIME, EVERY RIDE DVD DVD
9033 D LEVEL STANDARD DVD DVD
9080 EXPERIENCE SOMETHING SPECIAL DVD DVD
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