January 2006
New Items in the Bookstore
PONY FOR SALE TO A LOVING HOME
Order this cute Pony from the USPC Bookstore or look for him at the Bookstore at the Annual Meeting!
Also new in the bookstore:
Prices exclusive of tax and shipping.
To place an order, click here.2006 Tetrathlon International Exchange
International teams of four boys and four girls from USPC, will join teams from England, Ireland, and Canada at the Virginia Horse Center in Lexington, VA for the USPC Championships competition, then move to Bethany College in West Virginia where the teams will spend 2 days doing fun activities followed by a scramble team "Wild Man" Tet competition. The teams will then travel on to Canada to compete in the Canadian Championships. The exchange begins July 26, 2006 at the Virginia Horse Center and ends in Canada on August 11, 2006. For further information contact Wayne Quarles
Activities@ponyclub.org.This is a PRELIMINARY announcement of the:
Location: Northern Virginia
When: late November, early December
Duration: 8-10 days
Eligibility: designed as a reward for active Pony Club members who are experienced foxhunters
You must …
Closest airport: Washington Dulles
Besides hunting nearly every day, activities during exchange to tentatively
include:
--Sightseeing in Washington, DC
--Shopping and sightseeing in Middleburg
--Steeplechase farm tour
--National Sporting Library tour in Middleburg
STAY TUNED FOR MORE INFORMATION, SPREAD THE WORD TO ELIGIBLE MEMBERS AND… HAPPY HUNTING!
Important Reminder to all DCs/RSs:
When submitting any Participating Membership, said member SHALL NOT participate in any way until complete, correct paperwork, along with appropriate dues are RECEIVED in the USPC office. If there is any doubt whether or not Member is eligible for participation, please contact Member Services 859-254-7669 or
memberservices@ponyclub.org for verification. It is recommended that membership paperwork and dues are mailed well in advance or that they be mailed by a track-able method. USPC is not responsible for delays caused by US Postal Service or other delivery methods.At any time throughout the year, a DC or RS may request a roster for the Club or Region to verify USPC membership records. Simply submit your request to Elaine at
memberservices@ponyclub.org or by calling 859-254-7669, ext. 232.Additionally, please remember that according to the USPC D Standard of Proficiency, members must join at least one month PRIOR to attempting a rating. See "Requirements for Candidates (D1 through D3)" for more information.
Insurance Coverage for 2006
Leaders, now is the time of year when we remind you about our procedures for
making sure your Pony Club’s activities are properly covered by USPC’s
insurance. You need to list ALL locations and dates of Pony Club
activities for there to be coverage in place. This is one of the
conditions of our insurance coverage. All dates and locations must be declared
prior to the activity taking place.
You can list your locations one of two ways: by going online and recording
your locations and landowners, or by the old-fashioned paper document. The
annual insurance packet will be coming out soon for all club leaders, but all
the information is available at our website,
We strongly urge all leaders to use the online site for recording your locations and landowners. This saves mountains of paperwork for both the USPC Office and Equisure! Use this link:
https://ponyclub.org/insurance-request.php or scroll down under "What's New" on our homepage. If you have never used the site before, scroll down on the Insurance Request page and fill in your information first, including the email and password you will use to access your club's information. Repeat users need only click on the big blue star to enter the site. If you are having trouble with this site, or have questions about insurance, please contact Karen Winn, USPC Finance Director at: mainoffice@ponyclub.org or by phone 859-254-7669, ext. 230.For 2006, the online system will still be priced at $10 per site. However, be aware that if you will be sending your List of Locations in on the paper document the cost will be $15 per site in 2006. This is due to the tremendous amount of processing for both USPC and Equisure for these paper documents.
If you choose the online system, you can re-enter the site by logging on and edit the dates of your activities at any time. USPC and Equisure will automatically receive your updates and your events will be covered.
Also available online is the opportunity to print a "proof " of insurance (so your landowner will know USPC has liability coverage) and coming soon the ability to directly print a certificate of insurance (adding the landowner to our policy). You will no longer need to wait to get your certificates from Equisure!
To add dates of activities if you have initially added sites by paper document, we will need to receive a FAX or email prior to your activity stating the REGION, CLUB, LANDOWNER, and DATES of the activity. Those emails can be sent directly to:
mainoffice@ponyclub.org .The 2005 Cash Receipts and Disbursements Report is due to the USPC Office by February 15, 2006. Click here to access this report. If you use a computerized accounting program for your club, it is acceptable to send a 2005 Income Statement, and Balance Sheet as of 12/31/05 in place of the USPC form. If your club is required to file Form 990 with the IRS (over $25,000 in gross income for the year), please send a copy of your 990 to the USPC Office for our records. Contact Karen Winn (
mainoffice@ponyclub.org) at 859-254-7669, ext. 230 if you have any questions about these reports.