Club/Center Key Responsibilities

Attract, Educate, Support, and Retain Members

Promote and track safety.
- Ensure members are in safe attire including an approved helmet, medical armband or bracelet (Policy 0820 & 0820 P.1), and body protection vests when necessary (Policy 0830).
- Understand and communicate equine-related safety practices (Policies 0800, 0840, 0850, 0860, and 0860 P.1).
- Be familiar with, and use as applicable, the various report forms, including the Incident Report Form, Concussion Assessment Tool, and Return to Play Form.
Deliver instruction based on the Standards of Proficiency (SOPs).
Be familiar with and share local-level and national-level SOPs and instructional opportunities with members.
Work with members to set and support their learning and achievement goals.
Offer local-level certification opportunities at least twice a year.
Implement new member and renewal procedures.
- Be familiar with the materials and resources to promote Pony Club.
- Know processes for inviting new members to join, initiating transfer requests for members who wish to join your club or center, renewing past (lapsed) members, and dual memberships.
- Be familiar with the year-end membership renewal process.
Promote opportunities for members outside the club, center, or region such as:
- National Youth Board
- National Youth Congress
- Competitive Opportunities
- International Exchanges
- College Scholarships

Read and frequently refer to the USPC By-Laws, Policies, and Resolutions.
Clubs: Be familiar with the requirements for Sponsors Meetings, the Annual Meeting of Sponsors in particular.
Appoint/Elect club officers and center leaders according to requirements and properly report changes in officers/leaders during the year.
Review and remain familiar with the 'View Officer/Leader' page in your program's online profile, especially regarding training and requirement completion status.
Be aware of and properly maintain/document and club/center procedures.
Clubs: Know and comply with financial/tax/non-profit requirements and utilization of the USPC Centralized Financial Reporting System (CFRS).
Acquire and maintain insurance coverage for all meeting/activity locations.
Be familiar with the document retention/destruction requirements.

Be familiar with and communicate job descriptions.
Know and communicate position requirements and facilitate volunteer training.
Promote and recognize volunteers and manage interactions and potential conflict.