USPC By-Laws, Policies & Resolutions

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The United States Pony Clubs, Inc., is committed to supporting its mission and its membership through clear By-Laws and policies.

All By-Laws and Policies are driven by the Mission, Vision, and Core Values of USPC.

By definition, “By-laws” state rules made by the organization to govern the actions of its members. “Policies” are a course of action or procedure used to support the rules stated in the By-Laws. Every year the USPC Board of Governors reviews its By-Laws and policies for amendment and updating. All corporate and life members are encouraged to read and propose necessary revisions.

By-Laws of The United States Pony Clubs, Inc.

PROPOSED BY LAWS CHANGES 
During the October 24-25,  2020 Board Meeting, the Governors will consider proposed amendments to the By-Laws of the The United States Pony Clubs, Inc.

Review proposed amendments.

Any comments on the proposed changes must be submitted in writing and may be submitted by email.  All comments must be received by October 23,2020.
Full Set of By-Laws
(updated November 2018
includes all sections: National, Regional, Club)

USPC National Policies & Resolutions

Last updated November 2019
* after a policy title indicates a new or revised policy since last update
P next to the policy number indicates a Procedure

Access the old listing to find new location/number.

Corporate Philosophy

Policy # Policy Title Effective Revised Reviewed
0110 Inclusion 1/27/1997 10/26/19 10/2019
0110 P Inclusion Procedure 10/26/19    
0150 Core Activities 5/2/1993 11/04/2018 11/2018
0500* Substances and Weapons 2/4/1994 10/24/2020 10/2020
0710 Conflict of Interest and Code of Ethics 1/26/2007 10/26/2019 10/2019
0710 P Conflict of Interest and Code of Ethics Procedure 10/26/19    
0710 P.1 Code of Ethics 1/26/2007 10/26/19 10/2019
0710 P.2 Committee Member Agreement 10/28/2017 10/26/19 10/2019
0730 Whistle Blower 10/28/2012 10/26/19 10/2019
0730 P Whistle Blower Procedure 10/26/19    
0735 Dispute Resolution Policy 5/17/2014 02/02/20 02/2020
0735 P.1 Dispute Resolution Procedure 10/26/2014 02/02/20 02/2020

Corporate Safety

Policy # Policy Title Effective Revised Reviewed
0800 Safety 9/19/1993 02/02/20 02/2020
0810 Safety Requirements for Helmets 02/02/20    
0820 Medical Armbands and Bracelets Policy 02/02/20    
0820 P.1 Medical Armbands and Bracelets Procedure 02/02/20    
0830 Safety Requirements for Body Protection Vests 02/02/20    
0840 Mounts 02/02/20    
0850 Bitting 02/02/20    
0860 Veterinary Care and Medications Policy 02/02/20    
0860 P.1 Veterinary Care and Medications Procedure 02/02/20    
0900 Member & Volunteer Safety and Protection 10/27/19    
0900 P.1 Member & Volunteer Safety and Protection Procedure 10/26/19    
0900 P.2 Background Check Appeal Procedure 10/26/19    

National Organization & Administration

Policy # Policy Title Effective Revised Reviewed
1000* Membership  10/29/2016 10/24/2020 10/2020
1000 P* Required Corporate Memberships 10/24/2020    
1002* Member in Good Standing 10/29/2011 10/24/2020 3/2012
1003* Dual Membership 05/22/2006 10/24/2020 10/2020
1003 P* Dual Membership Procedures 10/24/2020    
1004* Transferring Members 05/18/2007 10/24/2020 10/2020
1004 P* Transferring Members Procedures 10/24/2020    
1300 Program Administration Council (PAC) 04/28/1998 11/4/2018 11/2018
1350 National Youth Board (NYB) 1/31/2010 1/2015 01/2015
1350.A NYB Attendance Guidelines 1/31/2010    
1700 Policy Development and Review 5/2/1993 10/26/19 10/2019
1700 P Policy Development and Review Procedure 10/26/19    
1800* Volunteer Recognition  10/29/2016 10/24/2020 10/2020
1800 P.1* Procedures for Granting the Founders Award: Nomination Process and Qualifying Criteria 1/30/2011 10/24/2020 03/2012
1800 P.2* Procedures for Granting the 20+ Local Legend Award 01/30/2011 10/24/2020 05/2019

Regions

Policy # Policy Title Effective Revised Reviewed
3000* Riding Center Program 01/30/2011 10/24/2020 10/2020
3010 Riding Center Program Administration 01/30/2011 10/27/19 10/2019

Registered Clubs

Policy # Policy Title Effective Revised Reviewed
4001 Articles of Organization of Member Clubs 9/19/1993   03/2012
4001.A Articles of Organization Form 9/19/1993   03/2012
4008 Community Service 2/4/1994 5/21/2011 03/2012
4901 Club Milestone Award (policy renamed 11/2004) 9/19/1993   03/2012

Instruction Council

Policy # Policy Title Effective Revised Reviewed
5000 Instruction Council 5/2/1993 5/20/2017 01/2015
5001 Instruction Council Committees 9/19/1993 11/04/2018 11/2018
5001.A Curricula & Standards Committee 9/19/1993 5/19/2018 05/2018
5001.B Horse Management Committee 9/19/1993 5/19/2028 05/2018
5001.C D-1 through C-2 Committee 9/19/1993 5/19/2018 05/2018
5001.D National Testing Curricula Committee 9/19/1993 11/4/2018 11/2018
5001.E National Testing Committee 9/19/1993 02/03/2019 02/2019
5001.F Visiting Instruction Program Committee 9/19/1993 5/19/2018 05/2018
5001.G Regional Instruction Coordinator (RIC) Committee 9/19/1993 5/19/2018 05/2018
5001.H National Youth Congress/Academy of Achievement Committee 9/19/1993 5/19/2018 05/2018
5002 National Instruction Committee - Rule Changes 9/19/1993 5/19/2001 07/2012
5007 Festival Education Program 1/16/2004 1/27/2017 07/2012
5010 Standards of Proficiency 9/19/1993 10/29/2016 07/2012
5010.A Standards of Proficiency (D-1 to D-3, C-1, C-2) 9/19/1993 1/2009  
5010.B Standards of Proficiency Traditional (C-3, B, A) 9/19/1993 1/2009  
5010.C Standards of Proficiency Dressage Specialty (C-3, B, A) 1/1/2007 1/2009  
5010.D Standards of Proficiency Show Jumping Specialty (C-3, B, A) 1/1/2007 1/2009  
5010.E Standards of Proficiency (H-B, H-HM/H/H-A) 1/1/2007 1/2009  
5020 Teaching and Testing to the Standards of Proficiency 5/2/1993 1/27/2017 07/2012

Activities Council

Policy # Policy Title Effective Revised Reviewed
6000 Activities Council 2/2/1996 5/20/2017 05/2017
6001 Activities Council Committees 9/19/1993 02/03/2019 02/2019
6001.A Dressage Committee 9/19/1993 10/28/2017 10/2017
6001.B Eventing Committee 9/19/1993 10/28/2017 10/2017
6001.C Foxhunting Committee 9/19/1993 10/28/2017 10/2017
6001.D Games Committee 9/19/1993 10/28/2017 10/2017
6001.E Committee on International Exchanges 9/19/1993 02/03/2019 02/2019
6001.G Polocrosse Committee 9/19/1993 10/28/2017 10/2017
6001.H Quiz Committee 9/19/1993 10/28/2017 10/2017
6001.I Show Jumping Committee 9/19/1993 10/28/2017 10/2017
6001.J Tetrathlon Committee 1/28/2012 10/28/2017 10/2017
6001.K Western Dressage Committee 10/29/2016 02/03/2019 02/2019
6001.L Western Trail Committee 02/03/2019    
6001.M Western Gymkhana Committee 02/03/2019    
6002 National Activity Committees - Rule Changes 9/19/1993 11/5/2004 07/2012
6003 Activity Resource Contacts 9/19/1993 5/19/2001 07/2012
6003.A Activity Resource Contacts 9/19/1993 2018 2018
6004 Competitions 4/30/1995   07/2012
6005 Team Concept of Competitive Rallies 9/19/1993   07/2012
6006 Championships 4/30/1995 1/27/2017 07/2012
6007 Festival 9/19/1993 1/27/2017 07/2012
6030 Coaching 9/19/1993   07/2012
6700 Competitive Awards 9/19/1993   07/2012
6850 Overseas Visits/International Exchange Competitions 9/19/1993 11/3/2002 07/2012

Fiscal

Policy # Policy Title Effective Revised Reviewed
7190 Sponsorships 01/25/1997 10/24/2015 10/2015
7200 Endorsements 01/27/1997 10/28/2012 05/2009
7250 Access to Mailing Lists 09/19/1993   07/2012
7300 Compensation 09/19/1993 02/01/2003 05/2009
7325 Peer Review of Club & Region Accounts & Finances 01/25/2015 5/20/2017 05/2017
7325.A Attachment to Peer Review of Club & Region Accounts & Finances 01/25/2015 5/18/2019 05/2019
7335 Reimbursement of Expenses 11/04/1994 1/27/2017 05/2009
7350 Gaming Practices 10/28/2017 10/28/2017 10/2017
7400 Budgets 2/4/1994 5/19/2018 05/2018
7500 Fund Disbursement 9/19/1993 5/19/2018 05/2018
7800 Establishment of Funds and Fund Balances 2/4/1994 1/2015 01/2015
7850 Capital Fund Expenditure Activity 9/19/1993 10/28/2012 05/2009

Regional Administration Council

Policy # Policy Title Effective Revised Reviewed
8000 Regional Administration Council 1/1/2014 5/18/2019 05/2019
8001 Regional Administration Council Committees 1/1/2014 11/4/2018 11/2018
8001.A Document Review Committee 1/1/2014 11/4/2018 11/2018
8001.B Leadership Education & Support Committee 1/1/2014 11/4/2018 11/2018
8001.C Membership Committee 1/1/2014 11/4/2018 11/2018
8001.D Riding Center Program Committee 1/1/2014 11/4/2018 11/2018

Public Relations & Corporate Licensing

Policy # Policy Title Effective Revised Reviewed
9100 USPC Representation in Equestrian Organizations 02/04/1994 10/29/2016 03/2012
9100.A I. Organizations in which USPC holds memberships
II. Organizations to which USPC has official representation		   02/03/2019 02/2019
9200 USPC Corporate Symbols and Products 10/29/2016    
9200.A USPC Trademarks 09/19/1993 10/29/2016  
9200.B Name and Trademark Use 01/25/2015 5/18/2019 05/2019
9200.C Logo Information and Use 01/25/2015 5/19/2018 05/2018
9200.D Colors 09/19/1993 10/29/2016  
9200.E Pony Club Pins 09/19/1993 10/29/2016  
9300 USPC Instruction and Activities Materials 09/19/1993 10/29/2016  
9400 Official Publication 09/19/1993 10/29/2016  
9450 Advertising and Copy in Pony Club Publications 05/02/1993 10/26/2016  

Resolutions of the Board of Governors

Resolution # Policy Title Effective Revised Reviewed
2 Duties of the Advisory Committee to the USPC Board of Governors     5/19/2001    
3 Duties of the Nominating Committee of the USPC Board of Governors     5/19/2001    
6 Centralized Financial Reporting System 5/5/2014    
7 Region and Club Governance 11/4/2018    
8 The "Why" of the United States Pony Clubs, Inc.  11/4/2018    
9* Standing Committees of the Board of Governors     10/24/2020    

 

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