USPC By-Laws, Policies & Resolutions

The United States Pony Clubs, Inc., is committed to supporting its mission and its membership through clear By-Laws and policies.

By definition, “By-laws” state rules made by the organization to govern the actions of its members. “Policies” are a course of action or procedure used to support the rules stated in the By-Laws. Every year the USPC Board of Governors reviews its By-Laws and policies for amendment and updating. All corporate and life members are encouraged to read and propose necessary revisions.

By-Laws of The United States Pony Clubs, Inc.

The Governance Committee is offering the below changes to the By-Laws of USPC for consideration and comment in advance of the Board of Governors meeting to be held November 3-4, 2018. Governance is charged with periodically reviewing USPC By-Laws and Policies to provide amplification and/or clarity and to recommend changes as deemed necessary.

Review proposed amendments.

Additional proposed amendments

If you have any comments or questions regarding these proposed By-Law changes, please direct them to execassistant@ponyclub.org no latter then October 26, 2018.
Full Set of By-Laws
(updated May 2018
includes all sections: National, Regional, Club)

USPC National Policies & Resolutions

Last updated January 2018
* before a policy title indicates a new or revised policy since last update.

Access the old listing to find new location/number.

Corporate Philosophy

Policy # Policy Title Effective Revised Reviewed
0000 Mission Statement 5/2/1993 5/21/2011 3/2012
0000.A  Mission Statement 5/2/1993 1/31/2011 3/2012
0100 Core Values 5/2/1993 5/21/2011 3/2012
0100.A Core Values 5/2/1993     5/17/2014 5/2014
0110 Inclusion 1/27/1997 10/24/2015 10/2015
0150 Core Activity 5/2/1993 5/21/2011 3/2012
0500 Drugs/Alcohol/Tobacco 2/4/1994 5/17/2014 5/2014
0600 Strategic Planning 11/7/2010   3/2012
0710 Conflict of Interest 1/26/2007 10/28/2017 10/2017
0710.A Code of Ethics 1/26/2007   3/2012
0710.B Committee Member Agreement 10/28/2017 10/28/2017 10/2017
0721* Background Check for Volunteers 5/21/2011 5/19/2018 5/2018
0721.A Background Check Appeals Process 1/28/2012 10/29/2016  
0730 Whistle Blower 10/28/2012    
0730.A Whistle Blower Process 10/28/2015 1/2015 1/2015
0735 Dispute Resolution 5/17/2014    
0735.A Dispute Resolution Attachment 10/26/2014    

Corporate Safety

Policy # Policy Title Effective Revised Reviewed
0800* Safety 9/19/1993 5/19/2018 5/2018
0800.A Safety Requirements for Helmets   01/24/2015  
0800.B Concussion and Return to Play     10/28/2012 10/29/2016  
0800.C Heat Illness     01/24/2015 10/29/2016  
0800.D Medical Armbands and Bracelets 01/01/2015 10/29/2016  
0800. E* Safety Requirements for Body Protectors 01/01/2019    
0900 Member & Volunteer Protection 01/28/2012 10/29/2016  
0910 Equine Safety 10/26/2016    
0910.A         Mounts 02/07/1998 10/29/2016  
0910.B Bitting     05/02/1993 10/29/2016  
0910.C Veterinary Care & Equine Medications 02/04/1994 10/29/2016  

National Organization & Administration

Policy # Policy Title Effective Revised Reviewed
1000 Membership  10/29/2016    
1000.A Membership Categories & Eligibility 10/29/2016 5/20/2017 5/20/2017
1000.B Corporate and Life Members 10/29/2016    
1000.C     E-Membership 10/29/2016    
1000.D  Friend of  Pony Club Membership     10/29/2016    
1000.E Alumni Member 10/29/2016    
1000.F National Member 10/29/2016    
1000.G Professional Member     5/20/2017    
1002  Member in Good Standing 10/29/2011   3/2012
1002.A Member in Good Standing (Policy Clarification) 05/21/2016 1/26/2018 1/2018
1003  Dual Membership 05/22/2006 10/29/2016  
1004     Transferring Members 05/18/2007 10/29/2016  
1050     Board of Governors  Administration & Conduct of Meetings 5/2/91993 10/29/2016  
1050.A Format for Agenda, Board of Governor's Meetings 1/14/2005 1/26/2018 1/2018
1250* Committees of the Board of Governors 5/2/1993 5/19/2018 5/2018
1250.A* Governance Committee   5/19/2018 5/2018
1250.B* Marketing and Communications Committee   10/28/2017 10/2017
1250.C Finance Committee       10/28/2017 10/2017
1250.D Development Committee       10/28/2017 10/2017
1250.E* Strategic Planning Committee   5/19/2018 5/2018
1250.F* Volunteer Development Committee   5/19/2018 5/2018
1250.G* Safety Committee   5/19/2018 5/2018
1300 Program Administration Council (PAC) 04/28/1998 10/24/2015  
1350 National Youth Board (NYB) 1/31/2010 1/2015 1/2015
1350.A NYB Attendance Guidelines 1/31/2010    
1400* Equine Symposium and Convention Committee 10/28/2017 10/28/2017 10/2017
1700 Procedural Policy 5/2/1993 1/28/2012 3/2012
1710 Format Policy 5/2/1993   3/2012
1710.A Format 5/2/1993   3/2012
1800 Volunteer Recognition  10/29/2016    
1800.A 20+ Local Legend Award 1/30/2011   3/2012
1800.B Founders Award and Nomination Process and Qualifying Criteria 01/30/2011 10/29/2016  
1900 National Office Administration 10/29/2016    
1900.A USPC Staff Conflict of Interest/Outside Employment 05/23/1993 10/29/2016  

Regions

Policy # Policy Title Effective Revised Reviewed
3000 Riding Center Program 01/30/2011 10/29/2016  
3010 Riding Center Program Administrator 01/30/2011 10/29/2016  
3010.A Duties & Responsibilities of Center Administrator (CA) 1/30/2011   3/2012
3015 Regional Instruction Coordinator (RIC) 11/5/1995 1/2015 1/2015
3015.A Responsibilities of a RIC 10/29/2000 1/2015 1/2015
3016 Horse Management Organizer (HMO) 10/29/2000 5/19/2012  
3016.A Responsibilities of an HMO 10/29/2000 5/19/2012  

Registered Clubs

Policy # Policy Title Effective Revised Reviewed
4001 Articles of Organization of Member Clubs 9/19/1993   3/2012
4001.A Articles of Organization Form 9/19/1993   3/2012
4008 Community Service 2/4/1994 5/21/2011 3/2012
4901 Club Milestone Award (policy renamed 11/2004) 9/19/1993   3/2012

Instruction Council

Policy # Policy Title Effective Revised Reviewed
5000 Instruction Council 5/2/1993 5/20/2017 1/2015
5001* Instruction Council Committees 9/19/1993 5/19/2018 5/2018
5001.A* Curricula & Standards Committee 9/19/1993 5/19/2018 5/2018
5001.B* Horse Management Committee 9/19/1993 5/19/2028 5/2018
5001.C* D-1 through C-2 Committee 9/19/1993 5/19/2018 5/2018
5001.D* C-3/H-B Curricula Committee 9/19/1993 5/19/2018 5/2018
5001.E* National Testing Committee 9/19/1993 5/19/2018 5/2018
5001.F* Visiting Instruction Program Committee 9/19/1993 5/19/2018 5/2018
5001.G* Regional Instruction Coordinator (RIC) Committee 9/19/1993 5/19/2018 5/2018
5001.H* National Youth Congress/Academy of Achievement Committee 9/19/1993 5/19/2018 5/2018
5002 National Instruction Committee - Rule Changes 9/19/1993 5/19/2001 7/2012
5007 Festival Education Program 1/16/2004 1/27/2017 7/2012
5010 Standards of Proficiency 9/19/1993 10/29/2016 7/2012
5010.A Standards of Proficiency (D-1 to D-3, C-1, C-2) 9/19/1993 1/2009  
5010.B Standards of Proficiency Traditional (C-3, B, A) 9/19/1993 1/2009  
5010.C Standards of Proficiency Dressage Specialty (C-3, B, A) 1/1/2007 1/2009  
5010.D Standards of Proficiency Show Jumping Specialty (C-3, B, A) 1/1/2007 1/2009  
5010.E Standards of Proficiency (H-B, H-HM/H/H-A) 1/1/2007 1/2009  
5020 Teaching and Testing to the Standards of Proficiency 5/2/1993 1/27/2017 7/2012
5650 Candidate Certification for Upper Level Testing 5/2/1993 Retired 7/2012

Activities Council

Policy # Policy Title Effective Revised Reviewed
6000 Activities Council 2/2/1996 5/20/2017 5/20/2017
6001 Activities Council Committees 9/19/1993 10/28/2017 10/2017
6001.A Dressage Committee 9/19/1993 10/28/2017 10/2017
6001.B Eventing Committee 9/19/1993 10/28/2017 10/2017
6001.C Foxhunting Committee 9/19/1993 10/28/2017 10/2017
6001.D Games Committee 9/19/1993 10/28/2017 10/2017
6001.E Committee on International Exchanges 9/19/1993 10/28/2017 10/2017
6001.F Polo Committee 9/19/1993 10/28/2017 10/2017
6001.G Polocrosse Committee 9/19/1993 10/28/2017 10/2017
6001.H Quiz Committee 9/19/1993 10/28/2017 10/2017
6001.I Show Jumping Committee 9/19/1993 10/28/2017 10/2017
6001.J Tetrathlon Committee 1/28/2012 10/28/2017 10/2017
6001.K Western Committee 10/29/2016 10/28/2017 10/2017
6002 National Activity Committees - Rule Changes 9/19/1993 11/5/2004 7/2012
6003 Activity Resource Contacts 9/19/1993 5/19/2001 7/2012
6003.A Activity Resource Contacts 9/19/1993 5/19/2011 7/2012
6004 Competitions 4/30/1995   7/2012
6005 Team Concept of Competitive Rallies 9/19/1993   7/2012
6006 Championships 4/30/1995 1/27/2017 7/2012
6007 Festival 9/19/1993 1/27/2017 7/2012
6030 Coaching 9/19/1993   7/2012
6700 Competitive Awards 9/19/1993   7/2012
6850 Overseas Visits/International Exchange Competitions 9/19/1993 11/3/2002 7/2012

Fiscal

Policy # Policy Title Effective Revised Reviewed
7100 Grants 10/24/2015    
7190 Sponsorships 01/25/1997 10/24/2015 10/2015
7200 Endorsements 01/27/1997 10/28/2012 05/2009
7250 Access to Mailing Lists 09/19/1993   07/2012
7300 Compensation 09/19/1993 02/01/2003 05/2009
7325 Peer Review of Club & Region Accounts & Finances 01/25/2015 5/20/2017 5/20/2017
7325.A Attachment to Peer Review of Club & Region Accounts & Finances 01/25/2015 5/20/2017 5/20/2017
7335 Reimbursement of Expenses 11/04/1994 1/27/2017 05/2009
7350 Gaming Practices 10/28/2017 10/28/2017 10/2017
7400* Budgets 2/4/1994 5/19/2018 05/2018
7500* Fund Disbursement 9/19/1993 5/19/2018 05/2018
7800 Establishment of Funds and Fund Balances 2/4/1994 1/2015 01/2015
7850 Capital Fund Expenditure Activity 9/19/1993 10/28/2012 05/2009
7900 Audit Committee 5/19/2013    
7900.A Audit Committee Charter 5/19/2012    

Regional Administration Council

Policy # Policy Title Effective Revised Reviewed
8000 Regional Administration Council 1/1/2014 5/20/2017 5/20/2017
8001 Regional Administration Council Committees 1/1/2014 10/28/2017 10/2017
8001.A Club/Region Policy Guideline Review Committee 1/1/2014 10/28/2017 10/2017
8001.B Document Review Committee 1/1/2014 10/28/2017 10/2017
8001.C Leadership Education & Support Committee 1/1/2014 10/28/2017 10/2017
8001.D Membership Committee 1/1/2014 10/28/2017 10/2017
8001.E Riding Center Program Committee 1/1/2014 10/28/2017 10/2017

Public Relations & Corporate Licensing

Policy # Policy Title Effective Revised Reviewed
9100 USPC Representation in Equestrian Organizations 02/04/1994 10/29/2016 03/2012
9100.A I. Organizations in which USPC holds memberships
II. Organizations to which USPC has official representation		   10/29/2016  
9200 USPC Corporate Symbols and Products 10/29/2016    
9200.A USPC Trademarks 09/19/1993 10/29/2016  
9200.B Name and Trademark Use 01/25/2015 10/29/2016  
9200.C* Logo Information and Use 01/25/2015 5/19/2018 5/2018
9200.D Colors 09/19/1993 10/29/2016  
9200.E Pony Club Pins 09/19/1993 10/29/2016  
9300 USPC Instruction and Activities Materials 09/19/1993 10/29/2016  
9400 Official Publication 09/19/1993 10/29/2016  
9450 Advertising and Copy in Pony Club Publications 05/02/1993 10/26/2016  

Resolutions of the Board of Governors

Policy # Policy Title Effective Revised Reviewed
1 Procedures for Amendments to the Bylaws of the United States Pony Clubs, Inc. 5/1/2001 retired  
2 Duties of the Advisory Committee to the USPC Board of Governors     5/19/2001    
3 Duties of the Nominating Committee of the USPC Board of Governors     5/19/2001    
4 Duties of the Vice President of Festival 5/19/2003 retired  
5 Policy Template for Regions 10/26/2014    
6 Centralized Financial Reporting System 5/5/2014