The United States Pony Clubs, Inc., is committed to supporting its mission and its membership through clear By-Laws and policies.
All By-Laws and Policies are driven by the Mission, Vision, and Core Values of USPC.
By definition, “By-laws” state rules made by the organization to govern the actions of its members. “Policies” are a course of action or procedure used to support the rules stated in the By-Laws. Every year the USPC Board of Governors reviews its By-Laws and policies for amendment and updating. All corporate and life members are encouraged to read and propose necessary revisions.
By-Laws of The United States Pony Clubs, Inc.
USPC National Policies & Resolutions
Last updated November 2019
* after a policy title indicates a new or revised policy since last update
P next to the policy number indicates a Procedure
Access the old listing to find new location/number.
Corporate Philosophy
Policy # |
Policy Title |
Effective |
Revised |
Reviewed |
0110 |
Inclusion |
1/27/1997 |
10/26/19 |
10/2019 |
0110 P |
Inclusion Procedure |
10/26/19 |
|
|
0150 |
Core Activities |
5/2/1993 |
11/04/2018 |
11/2018 |
0500* |
Substances and Weapons |
2/4/1994 |
10/24/2020 |
10/2020 |
0710 |
Conflict of Interest and Code of Ethics |
1/26/2007 |
10/26/2019 |
10/2019 |
0710 P |
Conflict of Interest and Code of Ethics Procedure |
10/26/19 |
|
|
0710 P.1 |
Code of Ethics |
1/26/2007 |
10/26/19 |
10/2019 |
0710 P.2 |
Committee Member Agreement |
10/28/2017 |
10/26/19 |
10/2019 |
0730 |
Whistle Blower |
10/28/2012 |
10/26/19 |
10/2019 |
0730 P |
Whistle Blower Procedure |
10/26/19 |
|
|
0735 |
Dispute Resolution Policy |
5/17/2014 |
02/02/20 |
02/2020 |
0735 P.1 |
Dispute Resolution Procedure |
10/26/2014 |
02/02/20 |
02/2020 |
Corporate Safety
Policy # |
Policy Title |
Effective |
Revised |
Reviewed |
0800 |
Safety |
9/19/1993 |
02/02/20 |
02/2020 |
0810 |
Safety Requirements for Helmets |
02/02/20 |
|
|
0820 |
Medical Armbands and Bracelets Policy |
02/02/20 |
|
|
0820 P.1 |
Medical Armbands and Bracelets Procedure |
02/02/20 |
|
|
0830 |
Safety Requirements for Body Protection Vests |
02/02/20 |
|
|
0840 |
Mounts |
02/02/20 |
|
|
0850 |
Bitting |
02/02/20 |
|
|
0860 |
Veterinary Care and Medications Policy |
02/02/20 |
|
|
0860 P.1 |
Veterinary Care and Medications Procedure |
02/02/20 |
|
|
0900 |
Member & Volunteer Safety and Protection |
10/27/19 |
|
|
0900 P.1 |
Member & Volunteer Safety and Protection Procedure |
10/26/19 |
|
|
0900 P.2 |
Background Check Appeal Procedure |
10/26/19 |
|
|
National Organization & Administration
Policy # |
Policy Title |
Effective |
Revised |
Reviewed |
1000* |
Membership |
10/29/2016 |
10/24/2020 |
10/2020 |
1000 P* |
Required Corporate Memberships |
10/24/2020 |
|
|
1002* |
Member in Good Standing |
10/29/2011 |
10/24/2020 |
3/2012 |
1003* |
Dual Membership |
05/22/2006 |
10/24/2020 |
10/2020 |
1003 P* |
Dual Membership Procedures |
10/24/2020 |
|
|
1004* |
Transferring Members |
05/18/2007 |
10/24/2020 |
10/2020 |
1004 P* |
Transferring Members Procedures |
10/24/2020 |
|
|
1300 |
Program Administration Council (PAC) |
04/28/1998 |
11/4/2018 |
11/2018 |
1350 |
National Youth Board (NYB) |
1/31/2010 |
1/2015 |
01/2015 |
1350.A |
NYB Attendance Guidelines |
1/31/2010 |
|
|
1700 |
Policy Development and Review |
5/2/1993 |
10/26/19 |
10/2019 |
1700 P |
Policy Development and Review Procedure |
10/26/19 |
|
|
1800* |
Volunteer Recognition |
10/29/2016 |
10/24/2020 |
10/2020 |
1800 P.1* |
Procedures for Granting the Founders Award: Nomination Process and Qualifying Criteria |
1/30/2011 |
10/24/2020 |
03/2012 |
1800 P.2* |
Procedures for Granting the 20+ Local Legend Award |
01/30/2011 |
10/24/2020 |
05/2019 |
Regions
Policy # |
Policy Title |
Effective |
Revised |
Reviewed |
3000* |
Riding Center Program |
01/30/2011 |
10/24/2020 |
10/2020 |
3010 |
Riding Center Program Administration |
01/30/2011 |
10/27/19 |
10/2019 |
Registered Clubs
Policy # |
Policy Title |
Effective |
Revised |
Reviewed |
4001 |
Articles of Organization of Member Clubs |
9/19/1993 |
|
03/2012 |
4001.A |
Articles of Organization Form |
9/19/1993 |
|
03/2012 |
4008 |
Community Service |
2/4/1994 |
5/21/2011 |
03/2012 |
4901 |
Club Milestone Award (policy renamed 11/2004) |
9/19/1993 |
|
03/2012 |
Instruction Council
Policy # |
Policy Title |
Effective |
Revised |
Reviewed |
5000 |
Instruction Council |
5/2/1993 |
5/20/2017 |
01/2015 |
5001 |
Instruction Council Committees |
9/19/1993 |
11/04/2018 |
11/2018 |
5001.A |
Curricula & Standards Committee |
9/19/1993 |
5/19/2018 |
05/2018 |
5001.B |
Horse Management Committee |
9/19/1993 |
5/19/2028 |
05/2018 |
5001.C |
D-1 through C-2 Committee |
9/19/1993 |
5/19/2018 |
05/2018 |
5001.D |
National Testing Curricula Committee |
9/19/1993 |
11/4/2018 |
11/2018 |
5001.E |
National Testing Committee |
9/19/1993 |
02/03/2019 |
02/2019 |
5001.F |
Visiting Instruction Program Committee |
9/19/1993 |
5/19/2018 |
05/2018 |
5001.G |
Regional Instruction Coordinator (RIC) Committee |
9/19/1993 |
5/19/2018 |
05/2018 |
5001.H |
National Youth Congress/Academy of Achievement Committee |
9/19/1993 |
5/19/2018 |
05/2018 |
5002 |
National Instruction Committee - Rule Changes |
9/19/1993 |
5/19/2001 |
07/2012 |
5007 |
Festival Education Program |
1/16/2004 |
1/27/2017 |
07/2012 |
5010 |
Standards of Proficiency |
9/19/1993 |
10/29/2016 |
07/2012 |
5010.A |
Standards of Proficiency (D-1 to D-3, C-1, C-2) |
9/19/1993 |
1/2009 |
|
5010.B |
Standards of Proficiency Traditional (C-3, B, A) |
9/19/1993 |
1/2009 |
|
5010.C |
Standards of Proficiency Dressage Specialty (C-3, B, A) |
1/1/2007 |
1/2009 |
|
5010.D |
Standards of Proficiency Show Jumping Specialty (C-3, B, A) |
1/1/2007 |
1/2009 |
|
5010.E |
Standards of Proficiency (H-B, H-HM/H/H-A) |
1/1/2007 |
1/2009 |
|
5020 |
Teaching and Testing to the Standards of Proficiency |
5/2/1993 |
1/27/2017 |
07/2012 |
Activities Council
Policy # |
Policy Title |
Effective |
Revised |
Reviewed |
6000 |
Activities Council |
2/2/1996 |
5/20/2017 |
05/2017 |
6001 |
Activities Council Committees |
9/19/1993 |
02/03/2019 |
02/2019 |
6001.A |
Dressage Committee |
9/19/1993 |
10/28/2017 |
10/2017 |
6001.B |
Eventing Committee |
9/19/1993 |
10/28/2017 |
10/2017 |
6001.C |
Foxhunting Committee |
9/19/1993 |
10/28/2017 |
10/2017 |
6001.D |
Games Committee |
9/19/1993 |
10/28/2017 |
10/2017 |
6001.E |
Committee on International Exchanges |
9/19/1993 |
02/03/2019 |
02/2019 |
6001.G |
Polocrosse Committee |
9/19/1993 |
10/28/2017 |
10/2017 |
6001.H |
Quiz Committee |
9/19/1993 |
10/28/2017 |
10/2017 |
6001.I |
Show Jumping Committee |
9/19/1993 |
10/28/2017 |
10/2017 |
6001.J |
Tetrathlon Committee |
1/28/2012 |
10/28/2017 |
10/2017 |
6001.K |
Western Dressage Committee |
10/29/2016 |
02/03/2019 |
02/2019 |
6001.L |
Western Trail Committee |
02/03/2019 |
|
|
6001.M |
Western Gymkhana Committee |
02/03/2019 |
|
|
6002 |
National Activity Committees - Rule Changes |
9/19/1993 |
11/5/2004 |
07/2012 |
6003 |
Activity Resource Contacts |
9/19/1993 |
5/19/2001 |
07/2012 |
6003.A |
Activity Resource Contacts |
9/19/1993 |
2018 |
2018 |
6004 |
Competitions |
4/30/1995 |
|
07/2012 |
6005 |
Team Concept of Competitive Rallies |
9/19/1993 |
|
07/2012 |
6006 |
Championships |
4/30/1995 |
1/27/2017 |
07/2012 |
6007 |
Festival |
9/19/1993 |
1/27/2017 |
07/2012 |
6030 |
Coaching |
9/19/1993 |
|
07/2012 |
6700 |
Competitive Awards |
9/19/1993 |
|
07/2012 |
6850 |
Overseas Visits/International Exchange Competitions |
9/19/1993 |
11/3/2002 |
07/2012 |
Fiscal
Policy # |
Policy Title |
Effective |
Revised |
Reviewed |
7200 |
Sponsorships and Endorsements |
01/27/1997 |
01/31/2021 |
05/2009 |
7200 P |
Sponsorships and Endorsements Procedures |
01/31/2021 |
|
|
7300 |
Compensation and Reimbursement |
09/19/1993 |
01/31/2021 |
05/2009 |
7300 P.1 |
Compensation Procedure |
01/31/2021 |
|
|
7300 P.2 |
Reimbursement of Expenses Procedures |
01/31/2021 |
|
|
7325 |
Peer Review of Club & Region Accounts & Finances |
01/25/2015 |
01/31/2021 |
05/2017 |
7350 |
Gaming Practices |
10/28/2017 |
01/31/2021 |
10/2017 |
7400 |
Budgets |
2/4/1994 |
01/31/2021 |
05/2018 |
7400 P |
Budgets Procedures |
01/31/2021 |
|
|
7500 |
Operating Fund Disbursements |
9/19/1993 |
01/31/2021 |
05/2018 |
7500 P |
Operating Fund Disbursements Procedures |
01/31/2021 |
|
|
7800 |
Establishment of Funds and Fund Balances |
2/4/1994 |
01/31/2021 |
01/2015 |
7850 |
USPC Capital Fund and Expenditure and Disbursement Authority |
9/19/1993 |
01/31/2021 |
05/2009 |
Regional Administration Council
Policy # |
Policy Title |
Effective |
Revised |
Reviewed |
8000 |
Regional Administration Council |
1/1/2014 |
5/18/2019 |
05/2019 |
8001 |
Regional Administration Council Committees |
1/1/2014 |
11/4/2018 |
11/2018 |
8001.A |
Document Review Committee |
1/1/2014 |
11/4/2018 |
11/2018 |
8001.B |
Leadership Education & Support Committee |
1/1/2014 |
11/4/2018 |
11/2018 |
8001.C |
Membership Committee |
1/1/2014 |
11/4/2018 |
11/2018 |
8001.D |
Riding Center Program Committee |
1/1/2014 |
11/4/2018 |
11/2018 |
Public Relations & Corporate Licensing
Policy # |
Policy Title |
Effective |
Revised |
Reviewed |
9100 |
USPC Representation in Equestrian Organizations |
02/04/1994 |
10/29/2016 |
03/2012 |
9100.A |
I. Organizations in which USPC holds memberships
II. Organizations to which USPC has official representation |
|
02/03/2019 |
02/2019 |
9200 |
USPC Corporate Symbols and Products |
10/29/2016 |
|
|
9200.A |
USPC Trademarks |
09/19/1993 |
10/29/2016 |
|
9200.B |
Name and Trademark Use |
01/25/2015 |
5/18/2019 |
05/2019 |
9200.C |
Logo Information and Use |
01/25/2015 |
5/19/2018 |
05/2018 |
9200.D |
Colors |
09/19/1993 |
10/29/2016 |
|
9200.E |
Pony Club Pins |
09/19/1993 |
10/29/2016 |
|
9300 |
USPC Instruction and Activities Materials |
09/19/1993 |
10/29/2016 |
|
9400 |
Official Publication |
09/19/1993 |
10/29/2016 |
|
9450 |
Advertising and Copy in Pony Club Publications |
05/02/1993 |
10/26/2016 |
|
Resolutions of the Board of Governors
Resolution # |
Policy Title |
Effective |
Revised |
Reviewed |
2 |
Duties of the Advisory Committee to the USPC Board of Governors |
5/19/2001 |
|
|
3 |
Duties of the Nominating Committee of the USPC Board of Governors |
5/19/2001 |
|
|
6 |
Centralized Financial Reporting System |
5/5/2014 |
|
|
7 |
Region and Club Governance |
11/4/2018 |
|
|
8 |
The "Why" of the United States Pony Clubs, Inc. |
11/4/2018 |
|
|
9* |
Standing Committees of the Board of Governors |
10/24/2020 |
|
|