USPC By-Laws, Policies & Resolutions

The United States Pony Clubs, Inc., is committed to supporting its mission and its membership through clear By-Laws and policies.

By definition, “By-laws” state rules made by the organization to govern the actions of its members. “Policies” are a course of action or procedure used to support the rules stated in the By-Laws. Every year the USPC Board of Governors reviews its By-Laws and policies for amendment and updating. All corporate and life members are encouraged to read and propose necessary revisions.

By-Laws of The United States Pony Clubs, Inc.

PROPOSED BY LAWS CHANGES
During the spring USPC Board Meeting, the Governors will consider proposed amendments to the By-Laws of the The United States Pony Clubs, Inc.

Review proposed amendments.

Any comments on the proposed changes must be submitted in writing and may be submitted by email.  All comments must be received by May 15, 2018.
Full Set of By-Laws
(updated January 2018
includes all sections: National, Regional, Club)

USPC National Policies & Resolutions

Last updated January 2018
* before a policy title indicates a new or revised policy since last update.

Access the old listing to find new location/number.

Corporate Philosophy

Policy # Policy Title Effective Revised Reviewed
0000 Mission Statement 5/2/1993 5/21/2011 3/2012
0000.A  Mission Statement 5/2/1993 1/31/2011 3/2012
0100 Core Values 5/2/1993 5/21/2011 3/2012
0100.A Core Values 5/2/1993     5/17/2014 5/2014
0110 Inclusion 1/27/1997 10/24/2015 10/2015
0150 Core Activity 5/2/1993 5/21/2011 3/2012
0500 Drugs/Alcohol/Tobacco 2/4/1994 5/17/2014 5/2014
0600 Strategic Planning 11/7/2010   3/2012
0710* Conflict of Interest 1/26/2007 10/28/2017 10/2017
0710.A Code of Ethics 1/26/2007   3/2012
0710.B Committee Member Agreement 10/28/2017 10/28/2017 10/2017
0721 Background Check for Volunteers 5/21/2011 10/29/2016  
0721.A Background Check Appeals Process 1/28/2012 10/29/2016  
0730 Whistle Blower 10/28/2012    
0730.A Whistle Blower Process 10/28/2015 1/2015 1/2015
0735 Dispute Resolution 5/17/2014    
0735.A Dispute Resolution Attachment 10/26/2014    

Corporate Safety

Policy # Policy Title Effective Revised Reviewed
0800 Safety 9/19/1993 10/29/2016 3/2012
0800.A Safety Requirements for Helmets   01/24/2015  
0800.B Concussion and Return to Play     10/28/2012 10/29/2016  
0800.C Heat Illness     01/24/2015 10/29/2016  
0800.D Medical Armbands and Bracelets 01/01/2015 10/29/2016  
0900 Member & Volunteer Protection 01/28/2012 10/29/2016  
0910 Equine Safety 10/26/2016    
0910.A         Mounts 02/07/1998 10/29/2016  
0910.B Bitting     05/02/1993 10/29/2016  
0910.C Veterinary Care & Equine Medications 02/04/1994 10/29/2016  

National Organization & Administration

Policy # Policy Title Effective Revised Reviewed
1000  Membership  10/29/2016    
1000.A Membership Categories & Eligibility 10/29/2016 5/20/2017 5/20/2017
1000.B Corporate and Life Members 10/29/2016    
1000.C     E-Membership 10/29/2016    
1000.D  Friend of  Pony Club Membership     10/29/2016    
1000.E Alumni Member 10/29/2016    
1000.F National Member 10/29/2016    
1000.G Professional Member     5/20/2017    
1002  Member in Good Standing 10/29/2011   3/2012
1002.A* Member in Good Standing (Policy Clarification) 05/21/2016 1/26/2018 1/2018
1003  Dual Membership 05/22/2006 10/29/2016  
1004     Transferring Members 05/18/2007 10/29/2016  
1050     Board of Governors  Administration & Conduct of Meetings 5/2/91993 10/29/2016  
1050.A* Format for Agenda, Board of Governor's Meetings 1/14/2005 1/26/2018 1/2018
1250 Committees of the Board of Governors 5/2/1993 10/28/2017 10/2017
1250.A Policy Committee   10/28/2017 10/2017
1250.B Marketing and Communications Committee   10/28/2017 10/2017
1250.C Finance Committee       10/28/2017 10/2017
1250.D Development Committee       10/28/2017 10/2017
1250.E Governance Committee   10/28/2017 10/2017
1250.F Strategic Planning Committee   10/28/2017 10/2017
1250.G Technology Committee 01/28/2012 10/28/2017 10/2017
1250.H Volunteer Development Committee 05/19/2013 10/28/2017 10/2017
1250.I Safety Committee 01/31/2010 10/28/2017 10/2017
1300 Program Administration Council (PAC) 04/28/1998 10/24/2015  
1350 National Youth Board (NYB) 1/31/2010 1/2015 1/2015
1350.A NYB Attendance Guidelines 1/31/2010    
1400* Equine Symposium and Convention Committee 10/28/2017 10/28/2017 10/2017
1700 Procedural Policy 5/2/1993 1/28/2012 3/2012
1710 Format Policy 5/2/1993   3/2012
1710.A Format 5/2/1993   3/2012
1800 Volunteer Recognition  10/29/2016    
1800.A 20+ Local Legend Award 1/30/2011   3/2012
1800.B Founders Award and Nomination Process and Qualifying Criteria 01/30/2011 10/29/2016  
1900 National Office Administration 10/29/2016    
1900.A USPC Staff Conflict of Interest/Outside Employment 05/23/1993 10/29/2016  

Regions

Policy # Policy Title Effective Revised Reviewed
3000 Riding Center Program 01/30/2011 10/29/2016  
3010 Riding Center Program Administrator 01/30/2011 10/29/2016  
3010.A Duties & Responsibilities of Center Administrator (CA) 1/30/2011   3/2012
3015 Regional Instruction Coordinator (RIC) 11/5/1995 1/2015 1/2015
3015.A Responsibilities of a RIC 10/29/2000 1/2015 1/2015
3016 Horse Management Organizer (HMO) 10/29/2000 5/19/2012  
3016.A Responsibilities of an HMO 10/29/2000 5/19/2012  

Registered Clubs

Policy # Policy Title Effective Revised Reviewed
4001 Articles of Organization of Member Clubs 9/19/1993   3/2012
4001.A Articles of Organization Form 9/19/1993   3/2012
4008 Community Service 2/4/1994 5/21/2011 3/2012
4901 Club Milestone Award (policy renamed 11/2004) 9/19/1993   3/2012

Instruction Council

Policy # Policy Title Effective Revised Reviewed
5000 Instruction Council 5/2/1993 5/20/2017 1/2015
5001 Instruction Council Committees 9/19/1993 10/28/2017 10/2017
5001.A Curriculum-Standards Committee 9/19/1993 5/17/2014 5/2014
5001.B Horse Management Committee 9/19/1993 1/14/2005 3/2012
5001.C D-1 to C-2 Curriculum Committee 9/19/1993 10/28/2012 3/2012
5001.D C-3/H-B Curriculum Committee 9/19/1993 10/28/2012 3/2012
5001.E National Testing Committee 9/19/1993 5/16/2008 5/2009
5001.F Visiting Instruction Program Committee 9/19/1993 1/28/2012  
5001.G Regional Instruction Coordinator (RIC) Committee 9/19/1993 1/29/2011 7/2012
5001.H National Youth Congress/Academy of Achievement Committee 9/19/1993 1/29/2011 7/2012
5002 National Instruction Committee - Rule Changes 9/19/1993 5/19/2001 7/2012
5007 Festival Education Program 1/16/2004 1/27/2017 7/2012
5010 Standards of Proficiency 9/19/1993 10/29/2016 7/2012
5010.A Standards of Proficiency (D-1 to D-3, C-1, C-2) 9/19/1993 1/2009  
5010.B Standards of Proficiency Traditional (C-3, B, A) 9/19/1993 1/2009  
5010.C Standards of Proficiency Dressage Specialty (C-3, B, A) 1/1/2007 1/2009  
5010.D Standards of Proficiency Show Jumping Specialty (C-3, B, A) 1/1/2007 1/2009  
5010.E Standards of Proficiency (H-B, H-HM/H/H-A) 1/1/2007 1/2009  
5020 Teaching and Testing to the Standards of Proficiency 5/2/1993 1/27/2017 7/2012
5650 Candidate Certification for Upper Level Testing 5/2/1993 5/21/2011 7/2012

Activities Council

Policy # Policy Title Effective Revised Reviewed
6000 Activities Council 2/2/1996 5/20/2017 5/20/2017
6001 Activities Council Committees 9/19/1993 10/28/2017 10/2017
6001.A Dressage Committee 9/19/1993 10/28/2017 10/2017
6001.B Eventing Committee 9/19/1993 10/28/2017 10/2017
6001.C Foxhunting Committee 9/19/1993 10/28/2017 10/2017
6001.D Games Committee 9/19/1993 10/28/2017 10/2017
6001.E Committee on International Exchanges 9/19/1993 10/28/2017 10/2017
6001.F Polo Committee 9/19/1993 10/28/2017 10/2017
6001.G Polocrosse Committee 9/19/1993 10/28/2017 10/2017
6001.H Quiz Committee 9/19/1993 10/28/2017 10/2017
6001.I Show Jumping Committee 9/19/1993 10/28/2017 10/2017
6001.J Tetrathlon Committee 1/28/2012 10/28/2017 10/2017
6001.K Western Committee 10/29/2016 10/28/2017 10/2017
6002 National Activity Committees - Rule Changes 9/19/1993 11/5/2004 7/2012
6003 Activity Resource Contacts 9/19/1993 5/19/2001 7/2012
6003.A Activity Resource Contacts 9/19/1993 5/19/2011 7/2012
6004 Competitions 4/30/1995   7/2012
6005 Team Concept of Competitive Rallies 9/19/1993   7/2012
6006 Championships 4/30/1995 1/27/2017 7/2012
6007 Festival 9/19/1993 1/27/2017 7/2012
6030 Coaching 9/19/1993   7/2012
6700 Competitive Awards 9/19/1993   7/2012
6850 Overseas Visits/International Exchange Competitions 9/19/1993 11/3/2002 7/2012

Fiscal

Policy # Policy Title Effective Revised Reviewed
7100 Grants 10/24/2015    
7190 Sponsorships 01/25/1997 10/24/2015 10/2015
7200 Endorsements 01/27/1997 10/28/2012 05/2009
7250 Access to Mailing Lists 09/19/1993   07/2012
7300 Compensation 09/19/1993 02/01/2003 05/2009
7325 Peer Review of Club & Region Accounts & Finances 01/25/2015 5/20/2017 5/20/2017
7325.A Attachment to Peer Review of Club & Region Accounts & Finances 01/25/2015 5/20/2017 5/20/2017
7335 Reimbursement of Expenses 11/04/1994 1/27/2017 05/2009
7350 Gaming Practices 10/28/2017 10/28/2017 10/2017
7400 Budgets 2/4/1994 10/28/2012 05/2009
7500 Fund Disbursement 9/19/1993 1/2015 01/2015
7800 Establishment of Funds and Fund Balances 2/4/1994 1/2015 01/2015
7850 Capital Fund Expenditure Activity 9/19/1993 10/28/2012 05/2009
7900 Audit Committee 5/19/2013    
7900.A Audit Committee Charter 5/19/2012    

Regional Administration Council

Policy # Policy Title Effective Revised Reviewed
8000 Regional Administration Council 1/1/2014 5/20/2017 5/20/2017
8001 Regional Administration Council Committees 1/1/2014 10/28/2017 10/2017
8001.A Club/Region Policy Guideline Review Committee 1/1/2014 10/28/2017 10/2017
8001.B Document Review Committee 1/1/2014 10/28/2017 10/2017
8001.C Leadership Education & Support Committee 1/1/2014 10/28/2017 10/2017
8001.D Membership Committee 1/1/2014 10/28/2017 10/2017
8001.E Riding Center Program Committee 1/1/2014 10/28/2017 10/2017

Public Relations & Corporate Licensing

Policy # Policy Title Effective Revised Reviewed
9100 USPC Representation in Equestrian Organizations 02/04/1994 10/29/2016 03/2012
9100.A I. Organizations in which USPC holds memberships
II. Organizations to which USPC has official representation		   10/29/2016  
9200 USPC Corporate Symbols and Products 10/29/2016    
9200.A USPC Trademarks 09/19/1993 10/29/2016  
9200.B Name and Trademark Use 01/25/2015 10/29/2016  
9200.C Logo Information and Use 01/25/2015 10/29/2016  
9200.D Colors 09/19/1993 10/29/2016  
9200.E Pony Club Pins 09/19/1993 10/29/2016  
9300 USPC Instruction and Activities Materials 09/19/1993 10/29/2016  
9400 Official Publication 09/19/1993 10/29/2016  
9450 Advertising and Copy in Pony Club Publications 05/02/1993 10/26/2016  

Resolutions of the Board of Governors

Policy # Policy Title Effective Revised Reviewed
1 Procedures for Amendments to the Bylaws of the United States Pony Clubs, Inc. 5/1/2001 retired  
2 Duties of the Advisory Committee to the USPC Board of Governors     5/19/2001    
3 Duties of the Nominating Committee of the USPC Board of Governors     5/19/2001    
4 Duties of the Vice President of Festival 5/19/2003 retired  
5 Policy Template for Regions 10/26/2014    
6 Centralized Financial Reporting System 5/5/2014