USPC By-Laws, Policies & Resolutions

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The United States Pony Clubs, Inc., is committed to supporting its mission and its membership through clear By-Laws and policies.

All By-Laws and Policies are driven by the Mission, Vision, and Core Values of USPC.

By definition, “By-laws” state rules made by the organization to govern the actions of its members. “Policies” are a course of action or procedure used to support the rules stated in the By-Laws. Every year the USPC Board of Governors reviews its By-Laws and policies for amendment and updating. All corporate and life members are encouraged to read and propose necessary revisions.

By-Laws of The United States Pony Clubs, Inc.

Full Set of By-Laws
(updated October 2022
includes all sections: National, Regional, Club)

Proposed By-Laws Changes
During the October 21-22, 2023 USPC Board Meeting, the Governors will consider proposed
amendments to the By-Laws of The United States Pony Clubs, Inc.
Review Proposed Amendments
Any comments on the proposed changes must be submitted in writing and may be submitted by email to execassistant@ponyclub.org   All comments must be received by October 20, 2023.

USPC National Policies & Resolutions

Last updated October 2022
* after a policy title indicates a new or revised policy since last update
P next to the policy number indicates a Procedure

Corporate Philosophy

Policy # Policy Title Effective Revised Reviewed
0110 Inclusion 1/27/1997 10/26/2019 10/2019
0110 P Inclusion Procedure 10/26/2019    
0150 Core Activities 5/2/1993 11/04/2018 11/2018
0500 Substances and Weapons 2/4/1994 10/24/2020 10/2020
0710 Conflict of Interest and Code of Ethics 1/26/2007 10/26/2019 10/2019
0710 P Conflict of Interest and Code of Ethics Procedure 10/26/2019    
0710 P.1 Code of Ethics 1/26/2007 10/26/2019 10/2019
0710 P.2 Committee Member Agreement 10/28/2017 10/26/2019 10/2019
0730 Whistle Blower 10/28/2012 10/26/2019 10/2019
0730 P Whistle Blower Procedure 10/26/2019    
0735 Dispute Resolution Policy 5/17/2014 02/02/2020 02/2020
0735 P.1 Dispute Resolution Procedure 10/26/2014 02/02/2020 02/2020

Corporate Safety

Policy # Policy Title Effective Revised Reviewed
0800 Safety 9/19/1993 02/02/2020 02/2020
0810* Safety Requirements for Helmets 02/02/2020 10/22/2022  
0820 Medical Armbands and Bracelets Policy 02/02/2020    
0820 P.1 Medical Armbands and Bracelets Procedure 02/02/2020    
0830 Safety Requirements for Body Protection Vests 02/02/2020    
0840 Mounts 02/02/2020    
0850 Bitting 02/02/2020    
0860* Veterinary Care and Medications Policy 02/02/2020 10/22/2022  
0860 P.1* Veterinary Care and Medications Procedure 02/02/2020 10/22/2022  
0900 Member & Volunteer Safety and Protection 05/16/2021    
0900 P.1 Member & Volunteer Safety and Protection Procedure 10/27/2019 05/16/2021  
0900 P.2 Background Check Appeal Procedure 10/26/2019 05/16/2021  

National Organization & Administration

Policy # Policy Title Effective Revised Reviewed
1000 Membership  10/29/2016 10/24/2020 10/24/2020
1000 P Required Corporate Memberships 10/24/2020    
1002* Member in Good Standing 10/29/2011 05/24/2022 05/24/2022
1003 Dual Membership 05/22/2006 10/24/2020 10/24/2020
1003 P Dual Membership Procedures 10/24/2020    
1004 Transferring Members 05/18/2007 10/24/2020 10/24/2020
1004 P Transferring Members Procedures 10/24/2020    
1300 Program Administration Council (PAC) 04/28/1998 05/16/2021 05/16/2021
1300 P Program Administration Council (PAC) Procedures 05/16/2021 10/23/2021 05/16/2021
1350 National Youth Board (NYB) 1/31/2010 05/16/2021 05/16/2021
1400 USPC Festival 10/23/2021    
1400 P USPC Festival Procedures 10/23/2021    
1700 Policy Development and Review 5/2/1993 10/26/2019 10/2019
1700 P Policy Development and Review Procedure 10/26/2019 01/28/2022  
1800 Recognition  10/29/2016 01/28/2022 10/2020
1800 P.1 Procedures for Granting the Founders Award: Nomination Process and Qualifying Criteria 1/30/2011 10/24/2020 03/2012
1800 P.2 Procedures for Granting the 20+ Local Legend Award 01/30/2011 10/24/2020 05/2019
1800 P.3 Procedures for Granting the President's Award 01/28/2022    

Regions

Policy # Policy Title Effective Revised Reviewed
3000 Riding Center Program 01/30/2011 10/24/2020 10/2020
3010 Riding Center Program Administration 01/30/2011 10/27/2019 10/2019

Instruction

Policy # Policy Title Effective Revised Reviewed
5010 Standards of Proficiency 9/19/1993 05/16/2021 05/16/2021

Activities

Policy # Policy Title Effective Revised Reviewed
6004 Rally Competitions 4/30/1995   07/2012
6006 Championships 4/30/1995 10/23/2021 07/2012
6006 P Championships Procedures 10/23/2021    

Fiscal

Policy # Policy Title Effective Revised Reviewed
7100 Gift Acceptance 01/28/2022    
7100 P Gift Acceptance Procedures 01/28/2022    
7200 Sponsorships and Endorsements 01/27/1997 01/31/2021 05/2009
7200 P Sponsorships and Endorsements Procedures 01/31/2021    
7300 Compensation and Reimbursement  09/19/1993 01/31/2021 05/2009
7300 P.1 Compensation Procedure 01/31/2021    
7300 P.2 Reimbursement of Expenses Procedures 01/31/2021    
7325 Peer Review of Club & Region Accounts & Finances 01/25/2015 01/31/2021 05/2017
7350 Gaming Practices 10/28/2017 01/31/2021 10/2017
7400 Budgets 2/4/1994 01/31/2021 05/2018
7400 P Budgets Procedures  01/31/2021    
7500 Operating Fund Disbursements 9/19/1993 01/31/2021 05/2018
7500 P Operating Fund Disbursements Procedures 01/31/2021    
7800 Establishment of Funds and Fund Balances 2/4/1994 01/31/2021 01/2015
7850 USPC Capital Fund and Expenditure and Disbursement Authority 9/19/1993 01/31/2021 05/2009

Public Relations & Corporate Licensing

Policy # Policy Title Effective Revised Reviewed
9200 USPC Corporate Symbols and Products 10/29/2016 10/23/2021  

Resolutions of the Board of Governors

Resolution # Policy Title Effective Revised Reviewed
2 Duties of the Advisory Committee to the USPC Board of Governors     5/19/2001    
3 Duties of the Nominating Committee of the USPC Board of Governors     5/19/2001    
6* Centralized Financial Reporting System 5/5/2014 10/22/2022  
7 Region and Club Governance 11/4/2018    
8 The "Why" of the United States Pony Clubs, Inc.  11/4/2018    
9 Standing Committees of the Board of Governors     10/24/2020 05/16/2021 05/16/2021
10 Activities Council and Committees 10/23/2021    
11 Instruction Council and Committees 01/28/2022    
12* Regional Resource Committee 10/22/2022    

 

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