UNITED STATES PONY CLUBS ONLINE PRIVACY POLICY
(Effective December 15, 2015)

Your privacy is important to us. To better protect your privacy, we provide this Online Privacy Policy explaining our online information practices.

1.         Information We Collect and How We Use It

Non-personal information. This site is owned and managed by USPC. Our “Website” automatically receives and records information on server logs from your browser, including your IP address and the page(s) you requested. We analyze this data for trends and statistics, but the individual user remains anonymous. This information is for internal use only and for improving your experience on our site. We do not share this non-personal information with any third parties.

We use Google Analytics to collect site usage data and compile statistical reports. In addition to website analytics, Google may share with us anonymous demographic information such as age, gender, and interests.

Personally-identifiable information. We collect personally-identifiable information from our members and volunteer leaders, such as name, mailing address, email address, telephone number, and parental information on the Membership Application form that must be submitted in connection with an application for membership.  We provide local, regional and national leaders lists of members of which includes personally-identifiable information of the members and their parents.

On a limited use basis we share a parent and/or adult member mailing list with USPC Corporate Sponsors for mailing information to you about products or services. If you do not wish to receive this information, you may notify us and we will delete your name from the mailing list.

We may share the personally-identifiable information about our alumni in an alumni directory, which will be made available to our club, center and regional leaders for use in soliciting volunteers for USPC events. If you do not wish to be included in an alumni directory, you may notify us and we will not include your information.

We do not normally disclose personally-identifiable information to anyone outside of USPC unless we have previously informed users about the disclosures. However, some information may be used from time to time by outside auditors, consultants, and others hired by USPC to assist in carrying out financial or operational activities. We permit these uses only when necessary to manage the Website and its records or for another specific purpose consistent with this privacy policy. All recipients must agree in writing to safeguard personal information, to use it only for an authorized purpose, and to return it or destroy it upon completion of the activity.

USPC may give other companies access to our information database, but only if necessary to allow them to provide database or server maintenance or security, help us process and fulfill orders or requests, or provide other similar services to USPC. If we do provide access, we require those other companies to sign confidentiality agreements promising to keep secret any information they see.

We may also disclose personal information if we believe that the disclosure is required by law, or in response to a legal request.

This web site contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

From time-to-time our site requests information via surveys or contests. Participation in these surveys or contests is completely voluntary and you may choose whether or not to participate and therefore disclose this information. Information requested may include contact information (such as name and shipping address), and demographic information (such as zip code, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the use and satisfaction of this site.

2.         Access

Upon proper identification, parents or legal guardians may review the personal information we have collected about their child, request deletion, or refuse to allow further collection or use of the information. To make the request, mail a written request to:

Executive Director
U.S. Pony Clubs, Inc.
4041 Iron Works Parkway
Lexington, KY 40511

However, if you ask us to delete your child's information, we may have to ask your child not to participate in our activities.

3.         Safeguarding Your Information

The security of your personal information is important to us. We maintain physical, electronic, and procedural safeguards to secure your personal information.  Member accounts established on our Website are secured by member-created passwords. We take precautions to insure that member account information is kept private. We use reasonable measures to protect member information that is stored within our database, and we restrict access to member information to those employees and volunteer leaders who need access to perform their job functions, such as our office staff and national, regional and local volunteer leaders. Please note that we cannot guarantee the security of member account information. Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of member information at any time. For any additional information about the security measures we use on our Website, please contact us.

4.         Children Under 13

We operate our Website in compliance with the Children's Online Privacy Protection Act ("COPPA"). COPPA requires that we inform parents about how we collect, use, and disclose personally identifiable information from children under 13 years of age (“children” or a “child”), and that we obtain the consent of parents in order for children to use certain features of our Websites. We strongly urge that children not provide any personally identifiable information on our Websites without the knowledge and permission of a parent or legal guardian (for convenience, together “parent”).

(1)  What types of information do we collect from children and how do we use/share that information?

Children, and others, can generally surf, research and view content on our Websites without having to provide any personally identifiable information. Our practices regarding the collection, use and sharing of personally identifiable and non-personally identifiable information from children are, except as identified below, the same as with those 13 years of age or older. For full details, see [reference to paragraphs on collection and use] above.

If an activity involves collecting personally identifiable information from a child, it will typically be limited to the collection of the name, address, and date of birth of the child, along with the information directly tied
to participating in the activity (for instance, a child’s opinion on a particular subject, recollection of an event, etc.). However, we do not and may not require that children provide more personally identifiable information than is reasonably necessary to participate in the activity.

The personally identifiable information we collect is used to communicate with the child about the activity (e.g., provide notice, respond to requests, etc.) and consistent with the terms we provide when we collect the information. This information may also be used by us or shared with our parent, subsidiaries and affiliates to provide additional information about us, send offers, or for other promotional or marketing purposes (collectively “Marketing”). Parents may always direct us (by contacting us as provided below) not to share their child’s personally identifiable information with these parties or not to use the information for Marketing.

Please note that for many activities that contemplate public disclosure of information collected from a child, we take reasonable steps to preserve the child’s anonymity – i.e., limit the information shared so that others cannot identify or contact the child. However, this may not be possible or compatible with certain activities, such as participation in forums, postings on message boards or online chats. Prior to allowing a child to participate in these types of activities, we strongly encourage parents to establish ground rules with the child to preserve the child’s anonymity and privacy.

(2)  How do we notify and obtain consent from parents?

Before we collect any personally identifiable information from a child, or allow to access areas of the Website where he/she can post personally identifiable information, we require consent from the child’s parent to use the Website. We obtain parental consent typically through the USPC membership or renewal application, where a parent must agree to this Privacy Policy and our Website’s Terms of Use individually and on behalf of their child. During this application process, a parent can allow a child access to the Website by providing us a user name and password to be used by the child when accessing the Website. We may in the future offer other means for parents to provide consent for their child’s use of our Website, but all such instances will require the parent to initially register the child’s online access and consent to this Privacy Policy and the Website’s Terms of Use.

(3)  How can a parent access, change or delete personally identifiable information about their child?

At any time a parent can refuse to permit us to collect additional personal information from their child, review the personal information we have collected, or request that their child’s information be deleted from our database. To do so, a parent must contact us as provided below. Parents may also use this contact information if they have any questions or concerns.

5.         How to Notify Us.

You may contact us as at executivedirector at ponyclub.org if: (a) you have questions or comments about our Privacy Policy; (b) wish to make corrections to any personally identifiable information you have provided; (c) want to opt-out from receiving future commercial correspondence, including emails, from us; or (d) wish to withdraw your consent to sharing your personally identifiable information with others.

We will respond to your request and, if applicable and appropriate, make the requested change in our active databases as soon as reasonably practicable. Please note that we may not be able to fulfill certain requests while allowing you access to certain benefits and features of our Website.