***NOTICE OF NEW BACKGROUND CHECK & MEMBER PROTECTION TRAINING REQUIREMENTS - Coming Soon***

Regular instructors and volunteers having ongoing contact with members will soon be required to complete both a favorable USPC background check and provide proof of SafeSportTM Trained Course completion.  The timeline for implementation of these safety measures will be announced in Fall 2021.

NOTE: If you have already completed a favorable USPC background check within the last three years, or Pennsylvania Child Abuse Clearances if applicable within the last five years, you will not need to submit a new USPC background check or clearances at this time.  Upon expiration, an updated USPC background check will be required.

If you have completed the SafeSportTM Trained Course through USEF or another sports organization, you may email your proof of completion to the Compliance Coordinator who will record your completion of the training in your USPC record.

Pony Club is a volunteer-driven organization.  We strive to balance the needs for all members' health, safety, and well-being.  Volunteers are needed at the local, regional, and national level.  These leaders are entrusted with the members' equestrian education, care, and growth.

For key leadership and volunteer positions, an individual must meet certain compliance requirements.  These positions include, but are not limited to, Club, Center, Regional, and National officers, regular instructors/clinicians, and other volunteers, as well as members of the Board of Governors and committee members.

The basic requirements include a favorably completed USPC background check, as well as training in member protection, heat illness, and concussions.  Additional requirements and training may be required or offered based on specific positions.  For further clarification, please see the procedures of Policy 0900.

Attention Pennsylvania Residents: Adults (18 years of age or older) who apply for or hold an unpaid position as a volunteer with a program, activity, or service responsible for the child's welfare, or having direct volunteer contact with children, are required by the Commonwealth of Pennsylvania to complete and submit the required clearances prior to commencing their responsibilities in the state.

Background Check and General Volunteer Requirements for the Following Leadership Positions are Listed Below.
Leadership Position USPC Corporate Membership Favorable USPC Background Check SafeSportTM Trained Course Completion Concussion & Heat Illness Training
Board of Governors Members X X X X
National Nominating Committee Members X      
Advisory Members X X X X
Activities/Instruction/Regional Admin Committee Chairs X X X X
Activities/Instruction/Regional Admin Committee Members X      
National Youth Congress Committee Members X X X X
Visiting Instructor Committee Members X X X X
Regional Supervisors X X X X
Vice Regional Supervisors X X X X
District Commissioners X X X X
Joint District Commissioners X X X X
Secretaries (Region and Club)   X X X
Treasurers (Region and Club)   X X X
Center Administrators X X X X
Assistant Center Administrators X X X X
Riding Center Facility Managers   X X X
Horse Management Organizers X X X X
Regional Instruction Coordinators X X X X
National Examiners & Apprentices X X X X
Chief & Provisional Horse Management Judges X X X X
International Exchange Chaperones, Coaches, & Team Managers   X X X
Regular Instructors & Volunteers (having ongoing contact with members)   X X X

 

Any person who chooses to take one of the volunteer positions listed above at USPC is required to complete the indicated requirements prior to beginning their volunteer duties.

Background Check and Member Protection Training: Effective January 1, 2022, all USPC leaders, officers, regular instructors, and volunteers having ongoing contact with members will be required to complete both a favorable USPC background check, or Pennsylvania Child Abuse Clearances if applicable, and provide proof of SafeSportTM Trained Course completion. USPC background checks are valid for 3-years (exception: Pennsylvania clearances are valid for 5 years).
Access information about the training here.
Learn more and access the background submission form here.

Concussion Training: Pony Club was the first equestrian organization to require helmets to be worn while working with and riding horses. Head injuries in children and young adults must be taken seriously as they can have long term affects. This training is required for anyone in a leadership position and is strongly encouraged for all volunteers. It teaches how to recognize the signs of a concussion and what appropriate steps to take for someone who is suspected to have one. Learn more here.

Heat Illness Training: This training follows the other training requirements. Anyone in a leadership position is required to participate, while all volunteers are strongly encouraged to do so. Many Pony Club activities are held outside during the hotter summer months. This training is used to teach people how to recognize, address, and prevent heat exhaustion. For more information click here.


Position Based Available Trainings

Center Administrators

CA Orientation:  This brief presentation followed by a short quiz, is designed to help new CA's better understand the immediate responsibilities of their position and to highlight the many resources available to assist them.   Access the presentation and quiz.

District Commissioners

DC Orientation:  This brief presentation followed by a short quiz, is designed to help new DC's better understand the immediate responsibilities of their position and to highlight the many resources available to assist them.   Access the presentation and quiz.

Regional Supervisors

RS Orientation:  This brief presentation followed by a short quiz, is designed to help new RS's better understand the immediate responsibilities of their position and to highlight the many resources available to assist them.   Access the presentation and quiz.

Treasurer (Club or Region)

Treasurer Training: This two part presentation series gives an extensive overview of the Treasurers responsibilities and the tools available to them to assist in the position.   Access the training presentation.

Chief Horse Management Judges

First Aid: CHMJs must have on file a current valid First Aid Certification.  The CHMJ is responsible for finding and completing a First Aid course to comply with the requirement.  Questions on First Aid compliance may be directed to the Instruction Director.

National Examiners

First Aid: NEs must have on file a current valid First Aid Certification.  The NE is responsible for finding and completing a First Aid course to comply with the requirement.  Questions on First Aid compliance may be directed to the Testing Coordinator.

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