Pony Club is a volunteer-driven organization. We strive to balance the needs for all members’ health, safety, and well-being. Volunteers are needed at the local, regional, and national level. These leaders are entrusted with the members’ equestrian education, care, and growth.

For key leadership positions, an individual must meet certain requirements in order to hold that position. These positions include, but are not limited to club, center, regional, and national leaders, as well as with board members and members of committees. The basic requirements include a standard background check as well as training in youth protection, heat illness, and concussions.

Additional requirements and training may be required or offered based on specific positions.  


Background Check

Required for: Club DC, JtDC, Treasurer; Center CA, ACA, Facility Manager; Regional RS, VRS, Treasurer; National Examiners and Apprentices; Chief Horse Management Judges and Provisional Chiefs; Board of Governors; Committee Chairs and Members serving on Visiting Instruction, National Youth Congress; Chaperones and Coaches for International Exchanges.

Any person who chooses to take one of the volunteer positions as listed above at USPC is required to submit to and pass a standard background check. These background checks are valid for 3-years (exception: PA volunteer background valid for 5-years) Learn more and access the background submission form.


Basic Volunteer Training

Required for: Club DC, JtDC; Center CA, ACA; Regional RS, VRS; National Examiners and Apprentices; Chief Horse Management Judges and Provisional Chiefs; Board of Governors; Committee Chairs and Members serving on Visiting Instruction, National Youth Congress.

Member Protection Training: While all volunteers are strongly encouraged to go through this training, it is a requirement for anyone in a leadership position. This training teaches how to handle a potential child abuse situation. Access information about the training.

Concussion Training: Pony Club was the first equestrian organization to require helmets to be worn while working with and riding horses. Head injuries in children and young adults must be taken seriously as they can have long term affects. This training is required for anyone in a leadership position and is strongly encouraged for all volunteers. It teaches how to recognize the signs of a concussion and what appropriate steps to take for someone who is suspected to have one. Learn more here.

Heat Illness Training: This training follows the other training requirements. Anyone in a leadership position is required to participate, while all volunteers are strongly encouraged to do so. Many Pony Club activities are held outside during the hotter summer months. This training is used to teach people how to recognize, deal with, and prevent heat exhaustion. For more information click here.


Position Based Requirements and Available Trainings

Center Administrators

CA Orientation:  This brief presentation followed by a short quiz, is designed to help new CA's better understand the immediate responsibilities of their position and to highlight the many resources available to assist them.   Access the presentation and quiz.

Required: Background Check and Member Protection, Concussion, and Heat Illness trainings.

District Commissioners

DC Orientation:  This brief presentation followed by a short quiz, is designed to help new DC's better understand the immediate responsibilities of their position and to highlight the many resources available to assist them.   Access the presentation and quiz.

Required: Background Check and Member Protection, Concussion, and Heat Illness trainings.

Regional Supervisors

RS Orientation:  This brief presentation followed by a short quiz, is designed to help new RS's better understand the immediate responsibilities of their position and to highlight the many resources available to assist them.   Access the presentation and quiz.

Required: Background Check and Member Protection, Concussion, and Heat Illness trainings.

Treasurer (Club or Region)

Treasurer Training:  The Treasurer's Guide covers the what's, whys, and how to's of the responsibilities of a club or regional Treasurer.  Specific resources for the use of the Centralized Finance System are also available.  Access the Treasurer training resources.

Required: Background Check.

Chief Horse Management Judges

First Aid: CHMJs must have on file a current valid First Aid Certification.  The CHMJ is responsible for finding and completing a First Aid course to comply with the requirement.  Questions on First Aid compliance may be directed to the Instruction Director.

Also required: Background Check and Member Protection, Concussion, and Heat Illness trainings.

National Examiners

First Aid: NEs must have on file a current valid First Aid Certification.  The NE is responsible for finding and completing a First Aid course to comply with the requirement.  Questions on First Aid compliance may be directed to the Testing Coordinator.

Also required: Background Check and Member Protection, Concussion, and Heat Illness trainings.